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Small and freeVillage hall

A village hall, free.

Three trustees keep Oakfield Community Hall safe and hired out, on the free plan.

£0a month
on Free

Building: Oakfield Community Hall
Reference: BLD-OKH06
Plan: Free

What it has to do.

General information as at October 2026. Not legal advice; check the regulation or ask a competent person.

DutyIn plain wordsHow oftenWhere in SAMRISK
Fire risk assessmentWritten down and kept under review by the trustees, as the responsible person under the Fire Safety Order.Review yearlyAudits
Alarm and emergency lightsTest the alarm each week and the lights each month; a competent person services both.Weekly, monthlyTasks
ExtinguishersServiced by a competent person.YearlyCalendar
ElectricsFixed wiring inspected (an EICR), commonly every five years; portable appliances checked.5 years, yearlyDocuments
GasThe boiler serviced and checked by a Gas Safe engineer.YearlyCalendar
WaterA legionella risk assessment; run little-used taps and check temperatures.MonthlyAudits
HirersEach hirer knows the exits and the alarm; the agreement is on file.Every hireDocuments

The tools it switches on.

The chair, the bookings secretary and the treasurer.

Three people, free.

Oakfield Community HallFree

Free planOne building, one site, three people£0
AuditsFire risk assessment, water, hirers' checks£0
Tasks and calendarWeekly alarm test, boiler service, PAT£0
DocumentsInsurance, EICR, gas record, hire agreements£0

A month£0

Prices as set in October 2026. See pricing for the current figures.

A year on one page.

Every clock it runs, November 2026 to October 2027.

NovDecJanFebMarAprMayJunJulAugSepOct

Fire alarm testweekly

Emergency lights, taps runmonthly

Boiler serviceyearly

Extinguishers servicedyearly

Portable appliancesyearly

Fire risk assessment reviewyearly

EICR5 years

weeklymonthly or quarterlyonce a yearfalls due this year, every few years

When it outgrows Free.

WhenWhat to doA month
A QR sign-in at the door for hirersAdd the visitor log, still on Free£15
A fourth trustee needs a loginPro, fifteen people£49
The scout hut next door joinsPro, five buildings£49

Any tool can go on Free on its own; extra people, buildings and sites need Pro. Pro is £470 paid yearly.

Real screens

See it in the app.

The visitor log of Riverside Tower: who is on site now, the roll call for the fire marshal, and each visitor with their host and time on site.

The public sign-in page for Riverside Tower on two phones: the form, and the receipt once a visitor has signed in.

The visitor log of Riverside Tower: who is on site now, the roll call for the fire marshal, and each visitor with their host and time on site. — The visitor logWho is in the building now, ready as a roll call if the alarm sounds. Illustrative records.

The public sign-in page for Riverside Tower on two phones: the form, and the receipt once a visitor has signed in. — Signing in on a phoneVisitors scan the QR at the door and sign in on their own phone. Illustrative records.

The compliance matrix: every building and site down the side, every statutory check across the top, each cell in date, due soon, overdue or no record, with the fire alarm service at Riverside Tower selected. — The compliance matrixEvery statutory check for every place on one matrix, with what is booked and what is overdue. Illustrative records.

The task board of Riverside Tower: cards from assets, inspections and audits, each with its reference, due date and priority. — A building's boardEach building and site keeps its own board too. Illustrative records.

The example estate; records are illustrative.

Run your hall for nothing.

Start free See all eight examples