A school estate, every check in date.

Several blocks on one site, many staff, visitors and contractors every day, and statutory checks on their own cycles. Business covers one school with room to spare; trusts add buildings.

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Building: St Anne's Primary
Reference: BLD-SAP04
Use: Primary school

20Buildings on Business
50People on Business
£12Each extra building
£189A month

What it has to do.

General information as at October 2026. Not legal advice; check the regulation or ask a competent person.

DutyIn plain wordsWhere in SAMRISK
Assess fire riskEach building assessed and reviewed, with fire drills on record.Audits
Manage asbestosA register and a management plan, and contractors told before they work.Audits, documents
Control waterLegionella risk assessed and monitored.Audits, calendar
Statutory checksGas, electrics, lifts and play equipment on their cycles.Assets and inspections
Know who is on siteVisitors and contractors signed in, for safeguarding and evacuation.Visitor log
Train staffEnough trained first aiders and fire marshals, certificates in date.Training
Report accidentsSerious accidents and dangerous occurrences reported to the Health and Safety Executive.Incidents

The estate side of a school

It sits beside your management information system. SAMRISK holds the buildings, not the pupils.

Visitor sign in at reception
A public QR code for visitors and contractors. They give their company, vehicle registration, who they are visiting and why, and sign out when they leave. Reception sees who is on site.
- A public QR code, printed and put up
- The form set up for your school
- A record of every visit, exportable
Every statutory check on the calendar
Fire risk, asbestos, legionella, gas, the electrical condition report and lift examinations, with their cycles, on a calendar that covers every block.
- Statutory deadlines with their cycles
- Audit schedules for each kind of check
- Lists exported to CSV or Excel
Training that survives staff changes
First aid, fire marshal, manual handling and the rest, each with an expiry date. A matrix of people against courses shows who is in date and what runs out within 30 days.
- Each person's certificates
- A matrix of people against courses
- Certificates expiring within 30 days flagged
Contractors and permits to work
Cleaners, caterers, maintenance and IT contractors, with their insurance and certifications and the dates they run out. Roof work, hot work and asbestos work go on a permit.
- Insurance and certification expiry dates
- Permits with hazards, precautions and protective equipment
- Permits from draft to approved, active and completed
Assets and inspections across the estate
Every extinguisher, fire door and fume cupboard has its own record, a QR tag and an inspection interval. Overdue inspections are flagged.
- A QR tag on each asset
- An inspection interval on each asset
- Due dates on the calendar

The tools to switch on.

Business £189 a month, with 20 buildings and 50 people. Visitor log, assets, training and contractors included.

Try other sets in the kit picker

St Anne's PrimaryBLD-SAP04

Business plan20 buildings, 20 sites, 50 people; visitor log, assets and inspections, training, contractors and permits, maintenance, incidents, keys and meters£189
Sites, audits, tasks, documents, calendarFree on every plan£0

A month£189

The cheapest plan for this set. Prices as set in October 2026; see pricing for the current figures.

A week in its life.

Illustrative

Mon 19 Oct
07:45 · Mark Hughes
Weekly fire alarm test before the bell. Logged against the panel.
ITM-0517
Tue 20 Oct
10:20 · Northlight Electrical
Signs in for the electrical test in the juniors' block.
VIS-1207
Wed 21 Oct
13:30 · Mark Hughes
Issues a permit for roof work over the hall, asbestos register checked first.
PTW-0214
Thu 22 Oct
15:40 · Amira Patel
Two first aid certificates run out in November. Courses booked.
TRN-0131
Fri 23 Oct
12:05 · Mark Hughes
Annual asbestos re-inspection uploaded. Register updated to version 4.
DOC-2455

What a school estate carries

Schools run on routines, but estate checks are easy to let slip until an inspection or an incident. The duties are the usual premises ones, fire, asbestos, water, gas, electrics and lifts, with safeguarding on top: everyone on site has to be known.

Business holds the visitor log, the statutory cycles, staff training, contractor checks and the assets. A trust uses one company across its schools and pays for extra buildings beyond the first 20. See education and estate managers.

Questions.

Does it connect to our management information system?: No. SAMRISK is for the estate, not pupil records. The two run side by side and SAMRISK does not need pupil data.
We are a trust with 15 schools. How does that fit?: One company for the trust, each school a site and each block a building. Business includes 20 buildings and 20 sites; each extra building or site is £12 a month.
How is staff training kept?: The training tool holds each person's certificates with their expiry dates, and a matrix shows who is in date for each course.
We have a separate sixth form block. Do we need two subscriptions?: No. It is another building on the same site, with its own audits, assets and tasks.
What about inspection preparation?: Audits print or save as a PDF report, and the lists of audits, assets, incidents, documents and visitors export to CSV or Excel. That covers much of the premises evidence an inspector may ask for.