A single office, run properly.

One workplace, 8 to 40 staff and a few visitors a day. The free plan with the visitor log does the job.

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Building: Kingsway House
Reference: BLD-KWH03
Use: Offices

1Office
3People on Free
£0The free plan
£15With the visitor log

What it has to do.

General information as at October 2026. Not legal advice; check the regulation or ask a competent person.

DutyIn plain wordsWhere in SAMRISK
Assess the risksA written risk assessment once you have five or more staff.Audits
Assess fire riskA fire risk assessment, kept under review, with alarms and lighting tested.Audits, calendar
Screens and desksDisplay screen assessments for people who use screens daily.Audits
ElectricsWiring and equipment kept safe; a periodic electrical report as evidence.Documents, calendar
Report accidentsSerious injuries and dangerous occurrences reported to the Health and Safety Executive.Tasks, documents
Know who is inWho is in the building if the alarm goes off.Visitor log

What an office manager uses SAMRISK for

In place of the paper visitor book, the shared folder and the spreadsheet of things to check.

QR sign in at reception
Print a QR code. Visitors scan it on their own phone, sign in with no app and sign out when they leave. You see who is in the building.
- Print one QR code and put it up
- { "Set the form up": "who they are visiting, company, vehicle registration" }
- A list of who is on site now
Risk assessments and routine checks
Fire, display screens, slips and trips, from templates. Each finding is scored and becomes an action with an owner and a date, and the next review goes on the calendar.
- Risk assessments from templates, free on every plan
- Findings turned into actions
- Alarm tests and reviews on the calendar
One place for the certificates
Insurance, the electrical report, portable appliance tests and the fire risk assessment. Each document keeps every version.
- Upload a new version and keep the old ones
- Folders for each kind of certificate
- Download any earlier version

The tools to switch on.

£0 a month on the free plan, or £15 a month with the visitor log for QR sign in.

Try other sets in the kit picker

Kingsway HouseBLD-KWH03

Free plan1 building, 1 site, 3 people£0
Visitor logA QR code at reception for sign in£15
Audits, tasks, documents, calendarFree on every plan£0

A month£15

The cheapest plan for this set. Prices as set in October 2026; see pricing for the current figures.

A week in its life.

Illustrative

Mon 19 Oct
09:05 · Lucy Ford
Weekly fire alarm test, call point 2. Done and ticked off.
ACT-0388
Tue 20 Oct
11:30 · Lucy Ford
Display screen assessment for a new starter. Footrest ordered.
AUD-0084
Wed 21 Oct
14:00 · A visitor
Scans the QR code at reception and signs in to see Lucy.
VIS-0311
Thu 22 Oct
10:15 · Lucy Ford
Uploads the renewed insurance certificate as version 2.
DOC-2463
Fri 23 Oct
16:30 · Lucy Ford
Checks next month on the calendar: the extinguisher service is due.
ACT-0391

What one office carries

The duties for one office are not large, but dropping them has consequences: a missed fire alarm test, a lost visitor book, a risk assessment out of date when someone asks for it. With five or more staff, the risk assessment has to be written down.

Start free. Add the visitor log, £15 a month, if you take visitors. Move to Pro when more than three people need a login. See facilities managers and responsible persons.

Questions.

We have 8 staff but only 2 need a login. Does Free work?: Yes. Free holds three people, for example the office manager, the operations lead and a backup. Everyone else does not need a login.
We get a few visitors. Is the visitor log worth £15 a month?: If you use a paper book or nothing at all, it gives you a record of who was in the building and when. If your insurer asks for one, it is the simple way to keep it.
What about display screen assessments?: Set up a display screen assessment as its own audit template and run it for each person, then again when they move desks.
When is Pro worth it?: When you need more than three people, want incidents and maintenance, or take on a second building. Pro is £49 a month with five buildings and 15 people.